Free freelance pricing calculator

Turn your income goal into a rate clients can understand.

For freelancers who need to quote with confidence: calculate your hourly rate, project fee, and extra revision charge, then download a printable client-ready rate and scope kit.

Enter your annual goal and real billable capacity. You will immediately see the revenue your rate must cover—not just a number copied from someone else.

Calculate my sustainable rate

Free · no registration · processed on your device. If you have not edited the calculator yet, you will receive a complete sample kit.

Designers & developers
Writers & consultants
Independent studios

Freelance rate calculator showing an hourly rate, project quote, and revision fee

Calculate before you quote

Find the rate that covers the work clients never see.

Your price has to fund taxes, business costs, non-billable time, and time away from the desk. Adjust the assumptions below and every result updates immediately.

Your pricing assumptions

Start with a preset or replace every value with your own numbers.

1 Annual revenue needs

Currency Display only

Take-home income goal Per year

Business expenses Per year

Tax and reserve rate Estimate

Use a local estimate that fits your tax situation.

2 Real billable capacity

Working weeks Per year

weeks

Working hours Per week

hrs

Billable share After admin & sales

Rate cushion Profit & uncertainty

3 Project and revision scope

Estimated project hours Total planned work

hrs

Included revision rounds Written into scope

rounds

Time per extra round Expected average

hrs

Rush premium Optional

Recommended sustainable rate

$123/hr

Revenue need ÷ annual billable hours, with your selected rate cushion applied.

Revenue needed / year $96,000

Billable hours / year 897

Suggested project quote $4,923

Each extra revision round $369

Put a price on invisible scope creep

Five unbilled hours are worth $615 at this rate. One unpaid extra revision round each month would represent $4,431 across a year.

Client-ready scope wording

The project fee is $4,923 for up to 40 estimated hours and includes 2 revision rounds. Additional revision rounds are billed at $369 per round.

Free · no registration · no server upload. Your current inputs, results, scope clause, and change-request email are generated as an HTML file on this device.

Practical quote checklist

Three boundaries to state before work begins.

A project price is easier to defend when the client can see exactly what it includes and what triggers a new estimate.

Name the deliverables and assumptions List formats, sizes, platforms, dependencies, and client-supplied materials.
Define one revision round Explain who consolidates feedback and whether a round covers one combined response.
Require approval before extra work Pause, describe the scope change, quote the effect, and get written approval before continuing.

From calculation to conversation

Leave with more than a number.

The calculator turns private financial assumptions into practical pricing boundaries you can adapt for your next proposal.

Know what the rate must cover

Account for expenses, tax reserves, time off, admin, sales, and other non-billable work before you quote a client.

Sustainable baseline

Price revisions before they expand

Convert the time behind an extra revision round into a clear fee and add a usable scope clause to the conversation.

Visible boundaries

Take the result into real work

Download a printable HTML kit containing your assumptions, pricing summary, scope wording, and a change-request email template.

Instant local download

How it works

From income target to client-ready scope in three steps.

No account setup, email form, or server-side processing is required.

Enter your real capacity

Add your income goal, annual costs, working weeks, weekly hours, and the share of time you can actually bill.

Stress-test the quote

Adjust project hours, revision time, and rush pricing to see how a small assumption changes the final fee.

Download the working kit

Save the generated HTML summary, print it to PDF, or copy its wording into a proposal and tailor it to the engagement.

Freelance pricing FAQ

Questions to resolve before sending the quote.

How does the freelance hourly rate calculation work?

The calculator adds your take-home goal and business expenses, adjusts the total for your tax and reserve estimate, then divides the required revenue by your annual billable hours. Your selected rate cushion is applied last. The result is a planning estimate, not tax or financial advice.

Why is billable share different from weekly working hours?

Freelancers also spend time on proposals, marketing, bookkeeping, scheduling, research, and internal administration. Billable share prevents those necessary but unbilled hours from disappearing from your pricing assumptions.

Should every client see my calculated hourly rate?

Not necessarily. You can use the hourly rate internally to build a fixed project quote. The important part is that your price reflects the expected time, risk, and scope—even when the client only sees one project fee.

What counts as one revision round?

Define it in writing. A practical definition is one consolidated set of feedback from the agreed decision-maker, submitted at one time, covering work already included in the original deliverables. New deliverables or changed direction should trigger a scope review.

What is included in the downloaded rate and scope kit?

The file contains your calculator inputs, recommended hourly rate, annual revenue target, billable capacity, suggested project quote, extra revision fee, client-ready scope clause, and a change-request email template. It is generated as a printable HTML file in your browser.

Are my financial inputs sent anywhere?

No. The calculations and file generation run in this page on your device. The calculator does not require an email address or send your entered values to a server.

Take a rate, a revision fee, and usable scope wording into your next quote.

Your download is generated from the values currently in the calculator. If you have not changed them, the file includes a complete sample you can edit.

Free · no registration · data processed only on your device.

Designed for independent designers, developers, writers, marketers, consultants, and small studios.