Free interview scheduling tool

Schedule interviews and meetings

Recruiters can automate interview scheduling

Paste participants' availability to find times that work for everyone. Account for working hours and preparation time, then export the options as an ICS file for Outlook.

Download an interview ICS template

Free, no registration required. Availability is processed on your device.

The template is for October 21, 10:00–11:00 Japan time. Edit the date and time after importing it, then confirm with participants.

Prepare invitations
Copy proposed times or prepare invitation text for an interview or meeting.
Schedule again
Save working hours and interview settings on your device for reuse.

Proposed interview times

Japan time

Times that work for everyone

Preparation time included
October 21 (Wed) 10:00–11:00 Option 1
Example list of proposed interview times and event data for calendar import
Review options as tentative events and confirm them once participants agree.

Set the date range and time before and after each interview

Options update when you edit the availability above. Enter one participant per line and separate multiple time slots with commas. All times are treated as Japan time.

Interview settings

Changing “Travel and preparation time” above sets the same number of minutes before and after the interview. You can adjust them separately here.

Days to include

Times entered without a date in “Times to exclude” above apply every day. You can also enter time slots with dates. Overlap checks include the time reserved before and after the interview.

Reuse these settings next time

Availability and names are also saved in this browser. Avoid saving on shared devices. Use the same settings name to overwrite an entry.

Check before sending proposed times

Even when the interviewer and applicant are both available, the inputs cannot account for public holidays or venue availability.

Review participants' availability
A 60-minute interview with 15 minutes before and after
The 60-minute interview and 15 minutes on each side must fit within everyone's availability, for a total of 90 minutes. Start times use 30-minute intervals measured from 00:00 each day. With the initial inputs above, 10:30–11:30 does not fit within everyone's availability, so there are no matching options. Expand the availability or adjust the time before and after the interview.
Importing into a calendar
ICS dates and times are converted from Japan time to UTC. If your calendar uses a time zone outside Japan, events appear in that local time. CSV files use Japan time and English column names. Check your version of Outlook for CSV import support and field mapping.
If no time slots are found
Compare the date range, selected days, and working hours with the dates entered for each participant. Options are also excluded if there is insufficient preparation or travel time. Enter availability in the format “Recruiter:2026/10/21 10:00〜12:00”. Hyphens are also supported as date separators, and a standard hyphen can separate start and end times.
After sending proposed times
Paste the invitation text into an email or other message, send it, and check participants' replies. Once a time is agreed, confirm the tentative event and remove unused options from your calendar. This page does not connect to calendars or send automatic notifications to participants.