Automatically use older leave first
Leave is deducted from grants valid on the date taken, starting with the earliest expiry date. Organize grants from different years and half-day leave together.
Free paid leave tool. No registration required.
Calculate your paid leave carryover.
See your balance
and expiry dates at a glance.
In Japan, paid leave is generally valid for two years from its grant date, and unused days can carry over to the following year. Enter your grant dates and leave taken to calculate remaining days and expiry dates, using older leave first.
Free, no registration required. Entries are processed on your device. With no entries, you can save a template with a worked example.
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Paid Leave Calculator
Calculate your paid leave balance, carryover, and expiry dates
Enter each grant date and number of days granted, along with the dates and days of leave taken. Entries are sorted by date, and leave is deducted from the oldest grant valid on the date taken. If you have not taken any leave, you can leave that section blank.
Your results will appear here
Enter your records and calculate. For a first look, select “Use sample entries.”
Paid leave balance by grant
Total days granted entered0 days
Days taken allocated to grants0 days
Valid balance as of today0 days
| Grant year | Grant date | Granted | Used | Next-year carryover | Valid balance | Expiry date |
|---|
Next-year carryover reflects leave taken before the first anniversary of each grant. It uses a different reference date from today's balance. Learn how to read the results
Free, no registration required. Entries are processed on your device.
Thank you for using the tool. Check where your file was saved and use it to help plan your next leave.
Calculate with different grant and leave records →
“Next-year carryover” vs. “Valid balance as of today”
“Next-year carryover” is the number of days remaining immediately before the first anniversary of each grant. For example, for leave granted on April 1, 2025, it deducts leave taken through March 31, 2026. If that date has not yet arrived, the figure is an estimate based on the records entered.
“Valid balance as of today” is the remaining leave that has already been granted and has not yet expired. If you enter future leave, those planned days are also deducted in advance, so the estimate will differ from your current attendance record. Future grants are excluded from today's valid balance.
How expiry dates and the order of use are calculated
The tool treats leave as valid for two years from its grant date and generally displays the day before the second anniversary as the last day it can be used. Leave must be taken on or after the grant date and on or before the expiry date. This tool assumes older grants are used first. It does not automatically determine your employer's allocation order or special leave banking arrangements.
If there are not enough valid days available on a date when leave is taken, a warning shows the shortfall. Check for missing grant or usage records and make sure you have not entered the same leave twice.
Features
See carryover and deadlines through your leave records
From “How many days are left?” to “When do I need to use them?”, organize your leave by grant.
Check carryover and expiry dates separately
Previous-year and current-year grants are shown separately. Warnings also flag expired, unused days, making it easier to compare results with your attendance records.
Save your entries and results together
CSV and printable HTML files include grant records, leave taken, and calculation assumptions. Keep them as a reference when checking with HR or planning time off.
How to use
How to use the paid leave carryover calculator
1
Enter grant dates and days granted
Copy the grant details from your paid leave record. Grants do not necessarily start in April, so use the actual date each grant was made.
2
Enter dates and days of leave taken
Add leave taken against the grants you entered. Use “1” for a full day and “0.5” for a half day. Hourly paid leave is not supported.
3
Check and save your balance
Start by checking the expiry dates of older grants. Save a CSV or summary and compare your planned leave with your employer's records.
Calculation example
Carryover example: 10 days granted and 3 days taken
Suppose you were granted 10 days on April 1, 2025, took 3 days on September 1, 2025, and took no other leave. Your carryover to the next year is 10 days − 3 days = 7 days. Those 7 days expire on March 31, 2027.
| Grant date | Granted | Taken through March 31, 2026 | Next-year carryover | Expiry date |
|---|---|---|---|---|
| April 1, 2025 | 10 days | 3 days | 7 days | March 31, 2027 |
If you then receive 11 days on April 1, 2026, your available leave at that point is 7 carried-over days + 11 new days = 18 days. If you take 2 days on May 1, 2026, this tool uses the older grant first, leaving 5 days from the previous year and 11 from the current year, for a total of 16 days. The previous grant's “Next-year carryover” stays at 7 days, while its subsequent balance is 5 days.
A half day is deducted in the same way as 0.5 days. Receiving a new grant does not extend the expiry date of older leave.
Calculate with my own grant records ↑What to gather before calculating
- The date and original number of days for each grant
- The dates and days of leave taken against the grants you are entering
- Your employer's order for using leave and any special carryover or leave banking arrangements
If you enter only the remaining balance as the grant amount and also enter past leave taken, those days may be deducted twice. If you do not know your history, check your employer's paid leave record before entering data.
FAQ
Paid leave carryover and expiry FAQs
Understand how days are counted and what this tool can calculate.
How many years does paid leave remain valid?
In Japan, annual paid leave is generally valid for two years from its grant date. This tool displays the day before the second anniversary as the expiry date. For example, leave granted on April 1, 2025 expires on March 31, 2027. Check your employer's work rules for any additional benefits or leave banking arrangements.
How many paid leave days can I carry over to the next year?
The starting point is unused leave granted in the previous year that is still valid. If you received 10 days and took 3, the calculated carryover is 7 days. The number granted depends on working conditions, so everyone does not have the same carryover allowance.
What does “up to 40 days of paid leave” mean?
If 20 days from the previous year remain unused and another 20 days are granted, the total is 40 days. It does not mean everyone has 40 days. Your actual balance depends on days granted, days taken, and expiry dates. Any employer-specific leave arrangements also need to be checked separately.
Does all paid leave reset when the fiscal year changes?
A change in the fiscal year does not automatically cancel all leave that is still valid. Each grant's date and expiry date determine its validity. This tool calculates each actual grant separately, rather than applying a single fiscal-year reset such as April 1.
Is older or newer paid leave used first?
This tool uses older leave with the earliest expiry date first, among grants valid on the date taken. That is a calculation assumption. Your employer's work rules or management practices may use a different allocation order, so compare the results with your workplace records.
Can I calculate half-day or hourly paid leave?
You can enter half-day leave in 0.5-day increments. The tool does not support hourly paid leave allowances or conversion from hours to days. Check your employer's method rather than converting hours to days yourself.
What if I have no leave taken, or only know my remaining balance?
If you have not taken any leave, leave the usage section blank. If you have already taken leave but only know the balance, check your paid leave record for the original grant amount and usage history. Replacing the grant amount with the remaining balance will not reproduce the exact balance at the carryover date.
Can I enter planned future leave?
Yes. Enter the planned dates and days to estimate deductions from grants valid on those dates. Planned leave is also deducted from “Valid balance as of today,” so remove future leave entries if you want to check your actual current balance.
Why do the results differ from my employer's leave balance?
Possible causes include missing or duplicate grant or usage records, planned future leave, your employer's allocation order, hourly paid leave, or special leave banking arrangements. First compare the dates and days for each grant and check for warnings about unallocated leave taken. This tool does not assess compliance with the requirement to take five days of annual leave.
Are my paid leave entries sent outside my browser?
Grant dates, leave dates, and day counts are not sent externally. Calculations, local saving, and file generation run in your browser. Page views, CTA clicks, and successful calculations are measured to improve the site, but your entered records are excluded from those events. Saved files contain your records, so check who you share them with.
What is included in the CSV and printable summary?
They include days granted, used, carried over, and still valid for each grant, along with expiry dates, entered usage records, and calculation assumptions. With no entries, the summary is a template clearly labeled as a worked example. After changing your entries, you can recalculate and save the updated records.
Basis of the explanations and records to check
For general annual paid leave in Japan, Articles 39 and 115 of the Labor Standards Act are the references for grants and limitation periods. Use your employer's work rules and paid leave records to confirm your official balance and arrangements. Updated: . Examples illustrate the calculation method and are not usage statistics.
Take your result
Use your leave balance and deadlines
to plan your next time off.
Save your grant records, leave taken, and calculated results in printable HTML. With no entries, you can immediately save a template with a worked example.
Free, no registration required. Entries are processed on your device.