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Use CSV to check against your payslip, and save inputs to reuse them next month. You do not need to enter your name or employer. On a shared device, delete saved information after use.
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How to enter figures when checking paid leave pay
Calculate ordinary wages from the scheduled shift
For hourly pay, multiply your hourly rate by the scheduled hours on the day of paid leave. If your shifts vary by day, use the hours scheduled for that particular day. Do not use actual hours worked on a day that included overtime.
If you receive monthly allowances, open “Check allowances, pay types, and excluded periods” and add the daily equivalent, calculated by dividing the monthly allowance by the scheduled working days in the month of leave. Monthly salary is not added a second time because you take paid leave.
Use wages before deductions for average wages
Enter wages included in the calculation, rather than the amount paid into your bank account after tax and social insurance deductions. Commuting allowances and overtime premiums generally also need to be checked. Separate allowances into amounts determined by days or hours and amounts determined by periods such as months.
The calculation period is not always 90 days
The period is generally the three months preceding the date that triggers the calculation. If there is a payroll cutoff date, check the period using the most recent cutoff date as the reference. Calendar days vary with the months involved, so replace the example's 90 days with the actual period.
Avoid deducting excluded wages twice
Check the days and wages covered by exclusions such as work-related injury or illness, maternity leave before and after childbirth, absence attributable to the employer, childcare or family care leave, and probationary periods. Do not deduct wages again in the additional fields if you have already removed them from the total entered above.
Special payments and bonuses paid for periods longer than three months are treated differently for inclusion. For wages paid in kind, check the applicable laws and collective agreements as well. Contact a Labour Standards Inspection Office or another appropriate authority for cases that cannot use the usual formula, such as when the entire calculation period is excluded.
Check the minimum guarantee and your employer's method separately
The average wage calculation compares the basic amount with the minimum guarantee. This does not mean that the higher of ordinary wages and average wages will be paid. Check your work rules or other documents for the method actually used. The standard daily remuneration method requires checks such as a labour-management agreement, so this worksheet does not calculate that amount.
| Item | Calculation method |
|---|---|
| Ordinary wages | Hourly rate × scheduled hours on the leave day + additional ordinary wage amount entered |
| Average wage basic amount | Total wages after exclusions ÷ calendar days after exclusions |
| Minimum guarantee | Eligible wages determined by days, hours, or similar units ÷ eligible days worked × 60% + eligible wages determined by months, weeks, or similar periods ÷ eligible calendar days. No minimum guarantee comparison is made when wages consist only of fixed monthly, weekly, or similar pay. |
| Rounding | Comparisons use intermediate values before rounding. Average wages are displayed with fractions below JPY 0.01 discarded. Ordinary wages are shown as an estimate to two decimal places. Check your employer's rules for handling fractions below JPY 1 at payment. |
| Scope | An estimate for one day of paid leave, before tax and other deductions. For ordinary wages based on daily pay, piece rates, or similar arrangements, calculate the daily amount separately and enter it in the additional amount field. Hourly paid leave is not supported. |
Official sources and calculation review date
Calculation rules reviewed:
- Ministry of Health, Labour and Welfare: Calculating wages for days of annual paid leave
- Chiba Labour Bureau: Average wage calculation periods, exclusions, and rounding (PDF)
The CSV includes your inputs, formulas, your employer's method, and points to check. When asking your employer about the result, checking the scheduled hours on the leave day, the calculation period, and allowance categories together makes comparison easier.